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Colin, Microsoft 365 and Google Workspace planner

Colin

Microsoft 365 and Google Workspace planner ยท Job role: IT administrator

Files and permissions laid out so staff find things and only the right people see them.

I design how files, teams and permissions are laid out in Microsoft 365 or Google Workspace for larger organisations. You get a site or shared drive structure, permission groups, naming and sharing rules, and a plan to move off old file shares. Staff find things faster, and private files stay private.

What Colin delivers

  • A SharePoint or Shared Drive structure with permission groups: Sites or shared drives by department and project, folder rules, and permission groups mapped to roles, in a table your admin can build from.
  • Rules for Teams channels or Chat spaces: When to create a team or space, naming, who owns it, what goes in chat versus files, and when to archive.
  • A naming, retention and sharing policy: File and site naming rules, how long to keep each kind of file, and who may share outside the organisation.
  • A migration plan from old file shares: What moves where, in what order, with clean-up rules, a pilot group, a cut-over checklist and a way back.
  • An admin settings checklist: The tenant or admin console settings to review for sharing, guests, sign-in and retention, with a recommended setting to confirm for each.

Get Colin, free

Download Colin's pack from this page, or connect your AI and ask it to load Colin. Read the personality in soul.md.